• Diversity & Fellow Affairs Coordinator

    Posted Date 2 weeks ago(10/2/2018 3:40 PM)
    Job ID
    2018-3207
    # of Openings
    1
    Job Location(s)
    US-MD-Bethesda
    Category
    Science
  • Overview

    Medical Science & Computing (MSC) is an exciting growth oriented company, dedicated to providing mission critical scientific and technical services to the Federal Government. We have a distinguished history of supporting the National Institutes of Health (NIH) and other government agencies. MSC offers a dynamic and upbeat work environment, excellent benefits and career growth opportunities.

     

    MSC is currently searching for a Diversity & Fellow Affairs Coordinator to support the National Institutes of Health (NIH). This opportunity is full-time, and it is on site in Bethesda, MD.

    Duties & Responsibilities

    • Serve as Diversity & Fellow Affairs Coordinator; primary contact and taking lead responsibility for fellows including being a resource for the on-boarding process, preparing and presenting NIAID orientations, and sharing training opportunities.
    • Provide administrative and logistical support for programs offered, such as INRO, the Annual Fellows Retreat, Brown Bag Lunch Series, seminars, and Webinars.
    • Collaborate, assist, and support training programs; serve as a resource for fellows as they transition to/from the NIH
    • Enhance diversity & inclusion education efforts, supporting the development and facilitation of new workshops, training, tools and resources
    • Assist with diversity analytics, including tracking metrics, generating diversity reporting to show trends, and communicating impact across diversity programs and initiatives.
    • Support the development of presentations to advance awareness of key initiatives and demonstrate the impact of diversity programs.
    • Assist with cultivating relationships with key external diversity organizations and vendors.
    • Conduct research and stay current on diversity best practices and new diversity programs and initiatives.
    • Communicate specific instructions or requests to various individuals/levels of the organization; Individual must be able to maintain a high level of confidentiality.
    • Research questions and problems regarding policies, procedures, information or services, including those of a complex nature.
    • Implement initiatives and projects designed to attract, develop and retain top talent from diverse backgrounds, experiences and perspectives.
    • Implement training curriculum, conferences, programs, and events
    • Manage and coordinate logistics, marketing, event announcements, and recruiting for Training Programs
    • Promote diversity and inclusion within all training programs; develop and implement strategies for reaching wider audiences.
    • Educate trainees about further training and career opportunities available to them both within and outside the NIH; advise and support fellows in grant writing and submission.
    • Research current trends in training and education; remain current on topics associated with biomedical training and career development.
    • Apply standards and metrics to evaluate programs; provide formal and informal reports on success and areas for improvement.
    • Assist with the establishment and maintenance of a database of trainees and alumni; track awards, recognitions, publications, grants, and career transitions.
    • Assist with writing, preparation, compilation, and distribution of program newsletters.
    • Develop, establish, coordinate, and manage specialized programs in collaboration with the training office to meet the training and career development needs of trainees.
    • Assist in selection, coordination, and scheduling of guest speakers and panelists to provide hands-on training and skills workshops for trainees.
    • Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research; schedule appointments and meetings, arrange speakers, plan and organize conferences and teleconferences; send out invitations, track responses, conduct surveys, and prepare reports.
    • Review, research, and comply with all NIH policies including but not limited to privacy policy, data security, PII, and procurement.
    • Develop educational and professional materials to assist fellows throughout their training programs.
    • Coordinate updates and revisions to website and social media accounts; ensure accurate display and announcement of program material and events.
    • Work with the logistical contractor in preparation for meetings, events, and seminars
    • Review correspondence for accuracy, completeness, grammar, and conformance; write letters of response, announcements, newsletters, campus publications, and informational reports per requests.  
    • Establish and/or maintain appropriate databases of correspondence, reports, reference materials, and publications.
    • Prepare reports in response to requests from IC Divisions, NIH IC’s, other agencies (such as NSF), and Congress.

    Requirements

    • Masters or Doctoral Degree required
    • Minimum five (5) years of related experience working with diverse groups in an academic or related setting. Expertise in development of specialized training programs specifically related to diversity and inclusion.
    • Exceptional judgment, flexibility and professionalism. Professional presence, strong interpersonal, management and problem-solving skills; Exercise and maintain a high degree of confidentiality.
    • Excellent time management and interpersonal skills; strong communication skills, both written and verbal
    • Must have strong computer skills, proficient in the use of Microsoft Office programs including Outlook, Word, Excel, PowerPoint & various databases.
    • Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment.
    • Strong interpersonal skills with the ability to engage & connect to diverse groups and individuals.
    • Experience in data management and reporting
    • Excellent writing and grammatical/editing skills
    • Excellent verbal and presentation skills
    • Understanding of and commitment to building a strong sense of community through interactions with the various constituents of the program. Must be able to favorably represent the program to internal and external stakeholders through the application of effective and professional communication skills (oral and written).

     

    Medical Science & Computing is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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