• Postdoctoral/Visiting Fellow Program Coordinator

    Posted Date 2 weeks ago(2 weeks ago)
    Job ID
    2018-3173
    # of Openings
    1
    Job Location(s)
    US-MD-Bethesda
    Category
    Research
  • Overview

    Medical Science & Computing (MSC) is an exciting growth oriented company, dedicated to providing mission critical scientific and technical services to the Federal Government. We have a distinguished history of supporting the National Institutes of Health (NIH) and other government agencies. MSC offers a dynamic and upbeat work environment, excellent benefits and career growth opportunities.

     

    We attract the best people in the business with our competitive benefits package that includes medical, dental and vision coverage, 401k plan with employer contribution, paid holidays, vacation, Medical and Flexible Spending Accounts, Pre-Tax Transit Assistance and tuition reimbursement. If you enjoy being a part of a high performing, professional service and technology focused organization, please apply today!

     

    Duties & Responsibilities

    Medical Science & Computing is searching for a Program Coordinator to support the National Institutes of Health (NIH).  The position is full-time and is on-site in Bethesda, MD.

     

    • Serve as Postdoctoral/Visiting Fellow Program Coordinator; primary contact and taking lead responsibility for postdoc trainees including being a resource for the on-boarding process, preparing and presenting orientations, and sharing postdoctoral training opportunities.
    • Collaborate, assist, and support predoctoral training programs; serve as a resource for on-boarding process, preparing and presenting orientations, and sharing postdoctoral training opportunities.
    • Develop, establish, coordinate and mange intramural recruitment and training opportunities including post-docs and pre-doctoral trainees; specializing in postdoctoral and visiting fellows.
    • Manage and coordinate logistics, marketing, event announcements, and recruiting for Training Programs; emphasis on postdoctoral, visiting fellows, and pre-doctoral trainees.
    • Provide support and assist in promoting diversity and inclusion within all training programs; develop and implement strategies for reaching wider audiences.
    • Educate trainees about further training and career opportunities available to them both within and outside the NIH; advise and support fellows in grant writing and submission.
    • Develop, plan, and execute the annual post-doctoral fellows retreat; facilitate retreat committee meetings with the intent of shaping and providing direction to the committee; set and track event planning timelines and deliverables ensuring that all phases are completed by established deadline.
    • Research current trends in training and education; remain current on topics associated with biomedical training and career development.
    • Apply standards and metrics to evaluate programs; provide formal and informal reports on success and areas for improvement.
    • Utilize data reporting software to prepare and present visualizations of program metrics.
    • Establish and maintain a database of all current postdoctoral and predoctoral trainees and alumni; track awards, recognitions, publications, grants, and career transitions.
    • Build and maintain a mailing distribution lists for postdoctoral trainees, visiting fellows, predocs and alumni.
    • Assist with writing, preparation, compilation, and distribution of program newsletters; provide highlights for postdoctoral, visiting fellow, and predoctoral programs.
    • Develop, establish, coordinate, and manage specialized programs in collaboration with the training office to meet the training and career development needs of postdoctoral and predoctoral trainees; including but not limited to grant writing (K22 and K99/R00), public speaking, alternate career paths, and skills workshops for further professional development.
    • Assist in selection, coordination, and scheduling of guest speakers and panelists to provide hands-on training and skills workshops for trainees.
    • Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research; schedule appointments and meetings, arrange speakers, plan and organize conferences and teleconferences; send out invitations, track responses, conduct surveys, and prepare reports.
    • Assist with scheduling of team meetings; prepare agendas and issue briefs; assist on special projects related to intramural training.
    • Review, research, and comply with all NIH policies including but not limited to privacy policy, data security, PII, and procurement.
    • Develop educational and professional materials to assist fellows throughout their training programs.
    • Coordinate updates and revisions to website and social media accounts; ensure accurate display and announcement of program material and events.
    • Work with the logistical contractor in preparation for meetings, events, and seminars
    • Assist in the preparation of background and briefing materials; coordinate the collection and assembly of such materials; research various sources of information to include various subject matter and correspondence files; conduct Internet searches; contact outside offices and individuals to locate appropriate information relevant to a specific activity.
    • Review correspondence for accuracy, completeness, grammar, and conformance; write letters of response, announcements, newsletters, campus publications, and informational reports per requests.  
    • Establish and/or maintain appropriate databases of correspondence, reports, reference materials, and publications.
    • Prepare reports in response to requests from Divisions, NIH IC’s, other agencies (such as NSF), and Congress.

    Requirements

    • Masters or Doctoral Degree required
    • Minimum five (5) years of related experience working with postdoctoral and visiting fellows; expertise in development of specialized training programs and career development; grant writing and submission
    • Expertise in Microsoft Office Suite and Adobe Creative Suite
    • Expertise in data management and reporting; associated software
    • Excellent writing and grammatical/editing skills; scientific writing preferred
    • Excellent verbal and presentation skills
    • Strong knowledge of project management and execution
    • Understanding of and commitment to building a strong sense of community through interactions with the various constituents of the program. Must be able to favorably represent the program to internal and external stakeholders through the application of effective and professional communication skills (oral and written).

     

    Medical Science & Computing is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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