• Scientific Operations Coordinator

    Posted Date 1 week ago(8/10/2018 7:59 AM)
    Job ID
    2018-3100
    # of Openings
    1
    Job Location(s)
    US-MD-Bethesda
    Category
    Admin & Clerical
  • Overview

    Medical Science & Computing (MSC) is an exciting growth oriented company, dedicated to providing mission critical scientific and technical services to the Federal Government. We have a distinguished history of supporting the National Institutes of Health (NIH) and other government agencies. MSC offers a dynamic and upbeat work environment, excellent benefits and career growth opportunities.

     

    We attract the best people in the business with our competitive benefits package that includes medical, dental and vision coverage, 401k plan with employer contribution, paid holidays, vacation, Medical and Flexible Spending Accounts, Pre-Tax Transit Assistance and tuition reimbursement. If you enjoy being a part of a high performing, professional service and technology focused organization, please apply today!

     

    Duties & Responsibilities

    Medical Science & Computing is searching for a Scientific Operations Coordinator to provide support to the National Institutes of Health (NIH).  This opportunity is full-time with MSC and it is on-site in Bethesda, Maryland.

     

    • Meeting management for IRB Panels, including scheduling meetings and conference space; preparation and electronic distribution of IRB meeting files, including information on each protocol to be reviewed and other materials; coordinating agenda and scheduling of subject matter experts and PIs for appropriate review of protocols and attendance at meetings, as necessary.
    • Provide support to Director, including preparation of documents, charts, speeches and presentations, spreadsheets.
    • Responsible for scheduling appointments and maintenance of executive’s calendar.
    • Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities.
    • Compile data and create and maintain slides for presentation utilizing computer programs.
    • Coordinate the day-to-day office operations, including, but not limited to problem and conflict resolution, organization and prioritization of tasks, and responding to written communications.
    • Develop, maintain and utilize various administrative databases.
    • Provide support with timekeeping duties.
    • Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
    • Maintain branch file systems for correspondence and projects.
    • Maintain office records including office procurements and reimbursement procedures.
    • Note commitments made by executive level staff during meetings and arrange for staff implementation.
    • Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
    • In the executive level’s absence ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important issues.
    • Review and summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.
    • Provide solutions to questions and concerns regarding travel and lodging logistics.
    • Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.
    • Set up and format spreadsheets to analyze information.
    • Coordinate the printing and conversion of paper documents to electronic files.
    • Update/maintain calendars and shared calendars for multiple staff members.
    • Coordinate meetings, workshops and courses for staff; schedule conference rooms.
    • Serve as liaison to other offices and entities inside and outside the NIH.

     

    Requirements

     

    • Bachelor’s degree in Business, Communications, or a related field.
    • Minimum of three (3) years of experience providing administrative support.
    • Familiarity with NIH systems is a plus, but not required.
    • Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint).
    • Excellent written and oral communication skills.
    • Exceptional organizational skills.

     

     

    Medical Science & Computing is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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