• Program Support Assistant

    Posted Date 2 weeks ago(8/2/2018 1:31 PM)
    Job ID
    2018-3085
    # of Openings
    1
    Job Location(s)
    US-MD-Bethesda
    Category
    Admin & Clerical
  • Overview

    Medical Science & Computing (MSC) is an exciting growth oriented company, dedicated to providing mission critical scientific and technical services to the Federal Government. We have a distinguished history of supporting the National Institutes of Health (NIH) and other government agencies. MSC offers a dynamic and upbeat work environment, excellent benefits and career growth opportunities.

     

    We attract the best people in the business with our competitive benefits package that includes medical, dental and vision coverage, 401k plan with employer contribution, paid holidays, vacation, Medical and Flexible Spending Accounts, Pre-Tax Transit Assistance and tuition reimbursement. If you enjoy being a part of a high performing, professional service and technology focused organization, please apply today!

     

    Duties & Responsibilities

    Medical Science & Computing is searching for a Program Support Assistant to provide support a fast-paced office at the National Institutes of Health (NIH).  This opportunity is full-time with MSC and it is on-site in Bethesda, Maryland.

     

    • Provide direction, guidance, and instruction to co-workers on administrative procedures.
    • Research information in order to prepare reports or answer inquiries.
    • Receive and screen visitors and telephone calls.
    • Arrange the logistics for meetings, including scheduling the time, space and equipment, coordinating with participants, and distributing handouts and agendas.
    • Prepare travel arrangements and complete vouchers after travel has been completed; coordinate and complete conference and training registration for staff.
    • Maintain a correspondence routing and tracking system to monitor workflow and track deadlines; maintain logs and records for use in tracking work progress.
    • Use software applications to prepare correspondence, reports, charts, and forms.
    • Review outgoing correspondence for proper use of grammar, punctuation, and format.
    • Prepare requisitions for the purchase of office supplies; purchase supplies through a formal purchasing system or program; maintain office supply inventory.
    • Establish and maintain databases.
    • Develop filing systems for a variety of documents.
    • Provide status updates for ongoing projects and activities.

    Requirements

     

    • Bachelor’s degree in a related field
    • Zero (0) to three (3) years of administrative support experience.
    • Demonstrated knowledge of and experience with travel procedures and travel preparation is required. Experience with government travel (i.e., Government Travel System CGE) is highly desired.
    • Experience working in a fast-paced environment. Ability to multitask.
    • Ability to communicate with diplomacy and tact with executive-level staff and scientists.
    • Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint).
    • Excellent written and oral communication skills.
    • Exceptional organizational skills.
    • Ability to sit for prolonged periods of time at a computer and/or desk. Ability to move within the worksite as well as travel to other, local research sites.

     

     

    Medical Science & Computing is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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